Keep each catering quote tied to its costs
Revise the guest count, issue a new quote, then compare final event costs with the price your customer accepted.
Build your estimate
Enter guests, food cost, labor, rentals and transport. Choose a target margin, then check the price before you create a customer PDF.
Revise a quote
Change the guest count or staffing and issue a new version. You can reopen an earlier quote and mark the price your customer accepted.
| Quote version | Guests | Estimated cost | Customer price | Status |
|---|---|---|---|---|
| Version 1 | 50 | $1,100.00 | $1,466.67 | Earlier |
| Version 2 | 60 | $1,220.00 | $1,626.67 | Accepted |
Customer quote, version 2
Sample event
60 guests ยท Catered meal with on-site service
Deposit requested: set by the caterer
The customer quote
Send your customer the event details, guest count, service summary and price in a PDF. You keep food costs and staff rates in the private estimate.
Review the final cost
Enter your final food, labor, rental and transport costs after service. Compare the profit with your estimate on the accepted quote.
- Accepted quote
- $1,626.67
- Final direct costs
- $1,290.00
- Realized profit
- $336.67
- Realized margin
- 20.70%
Try the calculator
Test a price with your costs in the public calculator. Create a free account to save an event and issue a quote.
Open pricing calculator- 50 guests at $12 food
- $600.00
- Labor, rentals, transport, contingency
- $500.00
- Estimated cost
- $1,100.00
- Quote at 25% margin
- $1,466.67
What the beta includes
Save events, issue quote revisions and review final costs. The beta is free, asks for no card and does not collect customer payments.
- Owner-only saved events
- Immutable quote versions
- Customer and internal PDFs
Not included in this beta
Invoices, payment collection, staff scheduling, inventory purchasing, tax or food-safety calculations, guest dietary records, automated customer emails and public quote links.
Start with a sample event
Open the worked example, replace its costs with yours and check the quote before you send it to a customer.
Start free beta